MINUTES
The Village of Evendale
Regular Council Meeting
May 10th, 2011
Public hearing was held to consider a proposed text amendment to the Evendale Zoning Code that removes the maximum building coverage limitation on parcels within the GC, HC, GI, and ITC Districts, as found in sections 1248.04, 1248.09, 1250.04, and 1250.09, respectively. No discussion from the public. Motion to adjourn the public meeting was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved.
Public hearing was held to consider a proposed amendment to the Evendale Zoning Map that re-zones Makro Drive property (parcel identification number 611-0030-0208-00) from “HC” Heavy Commercial to “GI” General Industrial, to accommodate the proposed expansion to the White Castle Evendale Bakery. No public discussion. Motion to adjourn the public meeting was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Police Chief Niel Korte; Fire Chief Rick Cruse, Recreation Director Dave Nichols, Village Clerk, Barb Rohs, Village Solicitor, Tim Burke and Village CFO George Snyder.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was make by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved.
Committee Reports:
Police and Fire Council Committee: Chief Korte addressed the committee with the contingency plan for the police department in case of a strike at GE. Chief Kruse addressed the committee regarding siren upgrade and maintenance and online auction site for excess equipment.
Finance, Administration, Recreation, Service, Engineering and GHF Committee: The village currently has a surplus of $35,000. There is a resolution tonight regarding the recreation fees set by the recreation commission and guidelines.
Mr Vonderhaar:
May 13th, 6-9 pm Fine Arts Exhibit
May 14th, 10 am-12 Bike Rodeo
May 28th, Pool opens at noon
Gorman Heritage Farm has been given the 2010 Griffin Yeatman Award.
Mayor Apking and Jack Cameron met with Mayor Lovitt, Mayor of Sharonville, regarding increasing the yard usage at Sharon Yard. This would increase the amount of traffic on Sharon Road. Representative from the rail commission, ODOT and OKI were also present at the discussion. There was not a representation from the Norfolk Southern. Yard usage would potentially increase 50%. The truck count information was not available. Norfolk Southern railroad has raised five bridges on their lines in the region to allow for trains to double stack to Chicago. The container port capacity may substantially increase. A report in June will be available regarding traffic flow.
Mr. Cameron was congratulated for the successful completion of the Xavier University Executive MBA program.
The Mayor presented Ord. #11-21 ORDINANCE AUTHORIZING MAYOR TO HIRE SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. A motion to read Ord. #11-21 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-21 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ord. #11-21 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #11-21 adopted as an emergency.
The Mayor presented Ord. #11-22 ORDINANCE AUTHORIZING THE MAYOR TO HIRE SAMANTHA SAUER AND KANDACE KNAFEL AS A PART-TIME EMPLOYEE IN THE RECREATION DEPARTMENT AND DECLARING AN EMERGENCY. A motion to read Ord. #11-22 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-22 was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #11-22 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #11-22 adopted as an emergency.
The Mayor presented Ord. # 11-23 ORDINANCE TO AMEND ORDINANCE NO. 97-33 TO EXTEND BOUNDARIES OF THE READING-LOCKLAND-ARLINGTON HEIGHTS-EVENDALE ENTERPRISE ZONE WITHIN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Discussion: Jack Cameron addressed council explaining the ordinance. This is the enterprise zone area that is proposed to be amended to include the Mike Albert property. Mike Albert has plans to expand their business. This also includes the property on St. Rita’s drive. A motion to read Ord. # 11-23 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-23 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll
call. A motion to adopt Ord. # 11-23 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. # 11-23 adopted as an emergency.
The Mayor presented Ord. # 11-24 TRANSFERRING FUNDS, APPROVING TRANSFER OF APPROPRIATIONS IN THE GENERAL FUND, MAKING ADDITIONAL APPROPRIATION IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. Discussion: Mr. Lohmeier understands the village is financially up YTD, also April was a good month, but the lights on the municipal grounds were not funded in the budget and some of the other items were not funded in the budget. Some of the items need to be bid. Mr. Lohmeier would like go out to bid on some items before approving them. Items can go out to bid and then put on the July agenda for approval. Mr. Ranz does not think council should start spending money with the threat of GE going on strike. The cost of the strike to Evendale is not known. Also, the possible earning tax and
loss of revenue of that strike, also has to be considered. Mr. Schaefer said the earning tax impact might be minimized because others are working overtime. Mr. Lohmeier and Mr. Puthoff asked if the money has to be transferred in order to go out to bid. Mr. Schaefer stated this ordinance shows a commitment to get the work completed. Council will still have to authorize the spending in a future ordinance. This ordinance includes all six treadmills will be replaced. It does not make sense to stagger the purchasing of treadmills because the new ones will be used more than the others. A motion to amend #11-24 was made by Mr. Lohmeier and seconded by Mr. Vonderhaar and unanimously approved. A motion to read amended Ord. # 11-24 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of amended Ord. # 11-24 was made by Mr. Lohmeier,
seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt amended Ord. # 11-24 as an emergency was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ord. # 11-24 adopted as an emergency.
The Mayor presented Ord. #11-25 ORDINANCE AMENDING THE EVENDALE ZONING CODE, CHAPTER 1240 OF THE ZONING ORDINANCE OF THE VILLAGE OF EVENDALE, TO DELETE THE MAXIMUM BUILDING COVERAGE REQUIREMENTS FROM THE GENERAL COMMERCIAL, HEAVY COMMERCIAL, GENERAL INDUSTRIAL, AND INDUSTRIAL TRUCK CENTER DISTRICTS, AND DECLARING AN EMERGENCY. A motion to read Ord. #11-25 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-25 was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #11-25 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #11-25
adopted as an emergency.
The Mayor presented Ord. # 11-26A ORDINANCE REZONING PARCEL 611-0030-0208 FROM HEAVY COMMERCIAL (HC) TO GENERAL INDUSTRIAL (GI) AND DECLARING AN EMERGENCY. Derrick Cook, Manager of White Castle Bakery, was in attendance. This will allow for expansion of the bakery and consolidate property lots. A motion to read Ord. # 11-26A by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-26A was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. # 11-26A as an emergency was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ord.
# 11-26A adopted as an emergency.
A motion to table Ord. # 11-26B ORDINANCE REZONING PARCEL 611-0030-0208 FROM HEAVY COMMERCIAL (HC) TO GENERAL INDUSTRIAL (GI) AND DECLARING AN EMERGENCY was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved.
The Mayor presented Ord. # 11-27 ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF EVENDALE TO EXECUTE AN ADDENDUM TO THE RETAIL POWER SALES AGREEMENT WITH DUKE ENERGY RETAIL SALES, LLC AND DECLARING AN EMERGENCY. Discussion: Mr. Cameron addressed council and stated this is for Evendale’s electric usage. Duke’s municipal customers can lock into a two year rate, after the current rate expires, and also include a seperate rate for the street lights. Evendale has already saved $60,000 using the Duke Retail rate.
A motion to read Ord. #11-27 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-27 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #11-27 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord. #11-27 adopted as an emergency.
The Mayor presented Ord. #11-28 ORDINANCE APPROVING WATER MANAGEMENT AND SEDIMENTATION CONTROL PLANS FOR WHITE CASTLE SYSTEMS, INC. AND AUTHORIZING BUILDING COMMISSIONER TO ISSUE PERMIT AND DECLARING AN EMERGENCY. A motion to read Ord. #11-28 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-28 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #11-28 as an emergency was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ord. #11-28adopted as an emergency.
The Mayor presented Ord. #11-29 ORDINANCE APPROVING WATER MANAGEMENT AND SEDIMENTATION CONTROL PLANS FOR JP MORGAN CHASE BANK AND AUTHORIZING BUILDING COMMISSIONER TO ISSUE PERMIT AND DECLARING AN EMERGENCY. A motion to read Ord. #11-29 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-29 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ord. #11-29 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord. #11-29 adopted as an emergency.
The Mayor presented Res. #11-04 RESOLUTION ADOPTING THE GUIDELINES FOR THE RECREATION COMMISSION TO USE TO ESTABLISH FEES. A motion to read Res. #11-04 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. This is the first reading. Discussion: Mr. Lohmeier understands what is trying to be accomplished but is questioning what is subsidized. The Village subsidizes the programs for children and community events. Mr. Lohmeier wants to know if the senior trips are subsidized why golf is not subsidized. Programs that have greater community value are typically more subsidized. This resolution does not set fees for areas of recreation that are contracted out ie: fitness room, swimming pool, senior trips. Possibly a list of exclusions should be
included in the resolution. The intent of this resolution is to set guidelines not increase fees. The recreation commission did approve the guidelines.
The Mayor presented Ord. # 11-30 ORDINANCE AUTHORIZING MAYOR TO HIRE SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Puthoff recued himself. A motion to read Ord. # 11-30 by title only was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-30 was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. # 11-30 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ord. # 11-30 adopted as an emergency.
Other Business
Representative from Boyd Brothers addressed council. In 2008 council approved a PBD for a lot and building renovation for Boyd Brothers. Due to the economy, Boyd Brothers put their plans on hold for a few years. Per the rules of the PBD, since the schedule was not met, council would need to approve a new schedule. Phase 1 will be complete in 12-24 months, and Phase 2 in 60 months. Mr. Schaefer made a motion to accept the new time schedule, seconded by Mr. Vonderhaar and unanimously approved.
Dave Caracci was named the State of Ohio Coach of the Year. He will be presented with a plague at a future date.
A motion to adjourn was made by Mr. Schaefer and seconded by Mr. Vonderhaar and unanimously approved on roll call. Meeting was adjourned at 8:15.
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Mayor
Attest:
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Village Clerk
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